East Dean and Friston
East Dean Downland (Roads)Ltd
East Dean Downland (Roads) Ltd is a not for profit company responsible for maintaining the roads in the Downland Private Estate. East Dean Downland (Roads) Ltd examines the roads regularly, and hires contractors to make any necessary repairs and improvements. Each year the residents are asked for a contribution to help pay for this. Residents are able to become shareholders of East Dean Downland (Roads) Ltd and thereby put forward resolutions for and vote at Annual General Meetings.
Contact David Lockyer on 01323 422130
EAST DEAN DOWNLANDS (ROADS) LIMITED
MAINTENANCE OF THE ESTATE ROADS
This information is to tell you about the action being taken by the residents of this estate to maintain the roads and to ask for your participation.
As you probably know, all the roads on the estate are private and there is no real possibility of their ever being adopted by the County Council. Their maintenance had been in the hands of Fairway Homes, the successors to East Dean Downlands Estate to whom you are very likely covenanted in your title deeds to pay a small annual sum.
Because virtually no maintenance work was being carried out, despite many protests, the Residents Association eventually decided, in 1983, to form a company for the express purpose of repairing and maintaining the roads and gullies, aiming to take over this task from Fairway Homes. Residents’ approval was sought and obtained at a series of meetings that autumn and the company, now commonly known as ‘The Roads Company’, was formed in 1984.
The company is run by a Board of Directors who are all householders on the estate. All householders are entitled to buy one £1 share (one per household) and, provided they contribute a certain minimum sum annually, may vote at general meetings. The company became the duly appointed managing agent to Fairway Homes but that company was dissolved in October 2014. In accordance with formal conveyances, contributions are nevertheless payable to East Dean Downlands (Roads) Ltd.
The only way in which the company obtains money for spending on road repairs is by the almost wholly voluntary annual contributions of householders. With the money contributed in 1984 and 1985, the company was able to have a thorough survey of all the roads made by a consulting highway engineer, and in the light of his report, to have urgent repairs done. There are in fact five miles of road and over two hundred gullies, with connected soakaways, to maintain.
Since the formation of the company, up to the end of 2018, we have spent a total of over £630,000 on repair and maintenance and you will have noticed the smooth tarmac surfaces on most of the roads – a great improvement on the rough and pot-holed lanes they had become. Their present smooth appearance, however, hides the fact that very nearly all the roads have minimal foundations, quite inadequate for the weight of present-day commercial vehicles. Consequently, the surface periodically breaks up and potholes develop. Also, every year, many gullies fill with silt and leaves, often causing temporary flooding.
You will therefore appreciate that we need the active support of every household - the roads are used by all and for the benefit of all. Their upkeep is vital for safety, access (especially in emergencies) and for the value of your property.
The Company Secretary, David Lockyer (E.422130) has records of all contributions and, if you are in any doubt, can let you know the current record for your property. This is also shown on the account sent out to each household in January.
The safety of our roads on this estate depends upon every household contributing to this company. At present, the voted minimum annual figure is only £75. You may contribute more if you wish – some do! I hope you will agree this is very good value.
Co. Secretary / Director
40 Michel Dene Road, East Dean. BN20 0JU
(revised) May 2019